4 Easy Steps To Create A Filing System That Fits Your Business Needs.
Follow this simple process to design a filing system that will improve office productivity at your organization.
 Design a
color-coded systems based on your business requirements.
We can design color-coded systems
that are compatible with any system you may be using including Ames®, Acme
Visible, Barkley®, Col’R Tab®, GBS®, Jeter®, SavTyme®, Smead® and Tab® Products.
Color-coded systems can be applied to any standard folder, pocket or jacket and
collated into any sequence you require so they are ready to use out of the
carton. Let us help you determine which indexing system is right for your
business.
Straight Numeric Filing
- Files are arranged by number in sequential order from the lowest to the highest.
- Straight Numeric is the most practical filing system for large records, especially for filing systems larger than 5,000 records
- A benefit of straight numeric filing is that, unlike large alphabetic systems, there is no duplication of files– each number is unique.
- Security of files is enhanced because access to a record is not possible without access to the alphabetic cross-reference system.
- Straight numeric filing is the easiest and simplest system to learn since it is based on sequential numbering. Numbers are faster to read and easier to file than letters.
Terminal Digit Filing
- Terminal digit filing systems arrange files in groups according to the last digits.
- Terminal digit filing is an efficient filing method for systems that exceed 10,000 records or have “skips” in numeric sequences, that are created when social security numbers or files have been purged extensively.
- File numbers are assigned in straight numeric sequence; however, location in the file is determined by reading them in reverse order (right to left), in groups of two digits.
- File area is divided into 100 equal sections (00-99) which expand and contract evenly.
- File retrieval and return is evenly distributed throughout the filing system and backshifting efforts are eliminated since old files are evenly purged.
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Wonderful people! Worked
Gary
